Email Filter

Importance of Email Filter while NSF to PST Conversion

Invention of Email has set a trademark to deliver messages effectively without any obstruction. Most of the organizations either used Lotus Notes or MS outlook for emailing purposes, but today Outlook users are increasing gradually, hence several organizations look for a significant tool to export data from Notes to Outlook. In that NSF to PST Software aids a lot in NSF2PST migration by preserving the Email properties including Internet Header, attachments etc. after conversion. Have a glance at Email components and Role of Email Filter in conversion:

Major Components of Email:

  • Header: It is the most important part of Email which holds the details of senders and recipients. The important technical info which the header contains are To, Bcc, Cc, Subject, Date and Time of Receiving Email, Attachments, IP address, MIME, etc. As these properties are very crucial so all Internet Header technical features are retained by Lotus Notes to Outlook tool after migration procedure.

  • Message Body: This part includes the written data of the mail. It also consists of signatures or text which generated automatically by the senders' email system. At the time of conversion, Notes to Outlook Software maintain the relevancy and originality of info found in the message body suitably.

  • Footer:It is the bottom part of an email which comprise of signatures that provide info about the sender of the Email. It get automatically appended at the end part of an email message while exporting data from NSF file to PST Software unaltered this part after conversion.

Procedure to convert Lotus Notes NSF to PST File using Email Filter

Email Filter plays a significant role when we convert Lotus Notes database to Outlook by excluding all email messages that are not essential to export during NSF to PST migration. Lotus Notes to Outlook Converter offer a sturdy option of filtering the unwanted Email data and uphold the originality of Emails along with its Meta properties and associated attachments after conversion. Procedure to use Email Filter option of Software in detail is mentioned below:

  • In order to use Email Filter option, first you need to select the Mail Category as shown in following screen via which option of filtering the Lotus Notes Email get enabled.

  • Email Filters is divided into four sections Received on Interval, Exclude Folder(s), and Exclude Deleted Items and Exclude Sent items. Have a look at the details of these options one by one:

Received on Interval: Using this option you can exclude NSF Emails of a particular period by providing date in FROM and TO of Received On Interval option. For Example. If you fill date 23 November 2014 in Fromand 21 February 2016 in To then Software will exclude all Email messages that will come between this date range automatically.

Exclude Folder(s): By filling the name of unwanted folders one by one using comma you can exclude folders which are not required to export from NSF file to PST during migration process.

Exclude Deleted Items and Exclude Sent Items: By checking these two options you can easily exclude your Deleted Item as well as Sent Items folderbefore migrating entire Email data to PST file.

In this way, using the above option of Email Filter of NSF to PST Microsoft Tool, you can export your essential Email messages appropriately from NSF file to PST file format. This option of Software benefits by excluding unnecessary NSF data during conversion and maximize the integrity and ingenuity of NSF Emails after converting in Outlook PST file format successfully.